Business Office Assistant

Featured II

Mar 25

Written By Yolanda F. Johnson

The Unitarian Church of All Souls
New York, NY

Anticipated Start Date: 4/1/2025

Description

The Business Office Assistant will oversee fundraising initiatives for Operations and Capital Campaign 2024-2025, manage donation processing (Sunday services, mail, online), and ensure the accuracy of our member management database (Realm). This role requires a blend of financial stewardship, organizational skills, and a heart for ministry.

Responsibilities

1. Fundraising & Donor Relations

Develop fundraising strategies and plans for Operations and Capital Projects, including campaigns, grants, and donor outreach.
Create compelling materials (e.g., brochures, emails) to articulate funding needs and impact.
Cultivate relationships with donors, track contributions, and organize stewardship events.
Research grant opportunities and manage application processes.

2. Financial Administration

Process Sunday, daily mail, and online donations, ensuring timely recording in Realm and deposits in the bank.
Prepare weekly/monthly financial reports and reconcile donations with bank deposits.
Train and supervise volunteers for Sunday donation collection.
Maintain compliance with financial policies and legal standards.

3. Realm Database Management

Accurately enter and update member data, donations, and communication logs.
Conduct regular audits to ensure data integrity and generate reports for leadership.
Provide staff training on Realm features and troubleshoot issues.
Manage member directories, groups, and attendance tracking.

4. Administrative Support

Assist with church communications, event coordination, and office tasks.
Collaborate with staff/volunteers to support church operations.
All other duties as assigned.

Requirements

Bachelor’s degree in related field (preferred) or 2+ years of experience in nonprofit fundraising/database management.
Proficiency in Realm or similar CRM; familiarity with online giving platforms (e.g., Realm).
Strong organizational, communication, and analytical skills.
High integrity, attention to detail, and ability to handle confidential information.
Alignment with All Souls mission and values.

Physical Requirements

Ability to stand for extended periods during Sunday services.
Lift up to 25 lbs. (donation boxes/materials).

Salary Range and Employee Benefits

$75,000-85,000

This position comes with a robust benefits package.

How to Apply for this Job

Please send a cover letter and resume to nadira@allsoulsnyc.org

About the Organization

The Unitarian Church of All Souls is a historic, inclusive congregation rooted in the Unitarian Universalist tradition, committed to fostering spiritual growth, social justice, and compassionate community. Founded in 1819, we embrace diversity of belief, champion equity, and actively engage in local and global outreach to create a more just and loving world. Through inspiring worship, transformative education, and meaningful service, we nurture a vibrant, multigenerational community where all are welcomed, valued, and empowered to make a difference.

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