Program Associate - Arts & Cultures

Sep 13

Margaret A Cargill Philanthropies
Eden Prairie, MN

Anticipated Start Date: 11/07/2024

Description

kpCompanies is leading the search for the next Program Associate, Arts & Cultures. The Program Associate is responsible for providing administrative, program, grant, and evaluation support in partnership with the Program Director and Program Officers for the Philanthropy’s work in our Arts & Cultures Domain.

The responsibilities of the Program Associate include gathering timely and accurate information from grantees and other sources, assisting in the proposal and report process, and inputing and retrieving information from the grant management information system, along with fostering strong relationships with grantees and other external partners.

The Program Associate also supports the development of materials and meetings related to annual program reviews to the board, and, where necessary, in support of proposal reviews throughout the year, and participates in ongoing team learning and planning activities. This position also manages calendars to ensure grantmaking, payments and monitoring / reporting deadlines are met and assists in the development and tracking of the team’s budgets and grant distribution forecasting. This position reports to the Program Director and is part of MACP’s wider Program team.

Responsibilities

Program Support

Support domain grantmaking calendar to help meet annual domain and organizational grantmaking goals.
Assist with navigation of MACP’s grantmaking systems, including Fluxx, Adaptive, Qlik and evaluation tools/resources, with applicants and grantees.
Manage correspondence and/or other technical written materials with grantees and other external parties, including consultants, as assigned.
Assist with organization of meetings and events on and off-site (convenings, site visits, team meetings, etc.).
Prepare materials for and document the outcomes of regular team and Domain-level meetings.
Assemble and organize high-quality grant and program materials and presentations for board meetings, including developing and editing certain documents.
Research assigned topics and synthesize information in written summaries or in PowerPoint.
Support other special projects and presentations.
Assist other program associates as needed to help manage variation in workload across program areas and to provide backup coverage.
Support MACP’s vision and commitment to diversity, equity, inclusion, and justice (DEIJ) by contributing to team and organization wide DEIJ goals and efforts.
Demonstrate knowledge of and commitment to intercultural understanding and sensitivity and awareness of systemic racism and other forms of structural injustice.

Grant Administration and Evaluation Support

Engage with applicants and grantees to facilitate timely and accurate completion of concepts, applications, grant agreements, annual reports, response-related periodic reports, and supplemental materials through MACP’s grantmaking systems.
Compile and maintain relevant and required grantee information in electronic files, with emphasis on electronic recordkeeping.
Perform timely and accurate input and updates of grantee information, proposals, approvals, payments, and reporting requirements. Work with grantees and grants management staff to ensure required grant reporting information is consistently up to date.
Coordinate grant payments with grantees and MACP Grants Management and Finance teams.
Export and analyze data. Design and prepare reports as needed with the assistance of grants administration and evaluation staff.
Partner with grants management including assistance with user testing, participation in training, and at times, helping with data migration.

Requirements

Below are some of the typical requirements for a Program Associate. We recognize that skill sets can be a complex combination of experiences. Even if your background does not exactly match these requirements but you have a passion for our work, we would love to hear from you and we recognize the value of transferable skills.

Education

Required: High school diploma or equivalent.
Desired: Associate or Bachelor’s degree

Experience

2 or more years experience in program and/or grant administration preferred.
Strong data analysis and computer skills, with solid working knowledge of Microsoft Office software; knowledge of grantmaking software preferred (ideally Fluxx).
Highly organized, planful, and motivated; ability to prioritize and manage multiple tasks with little direct supervision.
Creative problem solver; resourceful and proactive in seeking creative technical and/or procedural improvements.
Positive attitude and a commitment to being part of and building an encouraging work environment.
Demonstrated high commitment to intercultural understanding and sensitivity.
Demonstrated knowledge of and commitment to addressing racism and other societal inequities.
Strong sense of integrity, discretion, and trustworthiness, able to maintain the highest level of confidentiality both internally and externally.
Excellent interpersonal skills, a genuine desire to help others, diplomatic style, attentive listener.
Effective communication skills, written and verbal.
Experience collaborating and working as part of a small team.
Strong project management and customer service skills.
Active interest in placed-based giving and the role of philanthropy in supporting nonprofit organizations. Other required

Knowledge, Skills, and Abilities

The work environment is an office setting with a designated workstation at the Margaret A. Cargill Philanthropies office in Eden Prairie, Minnesota.
We practice a hybrid work schedule with the expectation that employees will work in-office 3 days per week with the option to work remote up to two days per week. This includes working in the office Tuesday and Wednesday and either Monday or Thursday; all employees work remote on Friday.
There may be occasions where it is required to be in-office more than 3 days in a week or on a day normally scheduled as a remote workday, depending on the role.
We practice shared work hours between 9am-3pm Monday-Thursday and 9am-12pm Friday.
Occasionally, the person in this role may be required to adjust to time pressures and frequent changes. This role may require an irregular schedule or overtime.
This position is primarily a sedentary role with an adjustable sit/stand desk.
The person in this position needs to occasionally move about inside the office to access file cabinets, office equipment, attend meetings or events, etc.
Occasional or intermittent physical activities may include bending, reaching, twisting, stooping, or climbing within an office environment.
This position requires regular use of a computer to complete work responsibilities. It also includes regularly working with other office equipment and communication technology, such as a videoconferencing, telephone, copy/print machine.
This role also frequently performs multiple tasks simultaneously and works closely with others as part of a team.

Salary Range and Employee Benefits

Salary Range: $74,000 - $83,000 We believe in practices that create real equity and pay parity regardless of background or identity and we freely discuss compensation with all qualified candidates the first time we interview them.

Having the salary discussion for the first conversation allows us to fully understand the needs of each candidate and to ensure that qualified candidates, even those who’ve historically been overlooked and/or underpaid, don’t self-select out of the processes based on salary alone, as our experience and research suggest.

In addition to those who opt out, because they fear the salary may be out of reach for them, we equally don’t want to miss out on conversations with candidates who are slightly over the range when in some cases the total compensation including factors such as bonuses, flexibility, and better health benefits, etc. may exceed expectations. Finally, as a search firm – we are always looking for top-notch talent to introduce to our clients.

Should the salary or any other requirement not be fit, there is often a chance that someone on our team is working on another position you may be a better fit for. If you would like to discuss your qualifications for this role as well as discuss salary and compensation - just give us a call, and we’d be happy to discuss!

How to Apply for this Job

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About the Organization

Margaret A. Cargill Philanthropies refers collectively to two grantmaking entities, Margaret A. Cargill Foundation (MACF) and Anne Ray Foundation (ARF). The two foundations have separate boards and investment portfolios but share a common mission of providing meaningful assistance and support to society, the arts, and the environment. Margaret A. Cargill Foundation is a private foundation that came into existence upon Ms. Cargill’s death in August 2006. MACF’s assets are approximately $3 billion. Anne Ray Foundation is a supporting organization, which may make grants only to beneficiary organizations specifically named by Ms. Cargill. ARF’s assets are approximately $4 billion.

MACP’s well developed Philosophy of Grantmaking underscores the values and guiding principles of Margaret A. Cargill by: using education and innovation as a means to achieve core purposes; empowering people to be self-sufficient; maintaining a low profile while meeting the needs of others; supporting programs that could have a broad impact, have socially redeeming values and standards, and that value life; and relieving suffering in times of disaster. As a core element of its philosophy, MACP invests in long-term relationships with key grantee organizations in order to find solutions that are consistent with the values of both parties.

Additionally, MACP is engaging in a diversity, equity, and inclusion process that includes: Building intercultural competency and emotional intelligence work at an organizational level, to include deeper learning and dialogue on racial and social equity. Increasing local racial equity grantmaking to fund local efforts to address systemic racism and social inequities; and, Reviewing each programmatic domain to more formally examine the role equity and inclusion currently play and can play in MACP’s grantmaking.

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