Partnerships Associate

Mar 19

Anticipated Start Date: May/June 2025

Description

The Partnerships Associate provides administrative, programmatic, and operational support to the Play On Shakespeare’s Partnerships team. This role involves assisting in the implementation and monitoring of Partnership funding, developing systems for and tracking the progress of the organization’s grantmaking and residency activities, and supporting the administration of funding and events of the company’s Partnerships department.

The Funding Associate will collaborate with internal teams, grantees, and external stakeholders to ensure the effective execution of the company’s funding goals, while ensuring proper tracking and documentation of funded project milestones and agreements.

Responsibilities

Grant Management

Assist with development of the grant application process, including tracking submissions, reviewing proposals, and ensuring compliance with guidelines
Communicate with applicants and potential partners to address inquiries and provide support as needed
Communicate with funded organizations and projects, and manage communications and scheduling with grantees for the Partnerships team
Manage the process of confirming grantees, project managing the collection of grantee paperwork, marketing requests, and other documentation of partnerships as necessary, as well as notifying grantees and scheduling necessary notification conversations for the Partnerships team File, process, and manage agreements with funded projects, ensuring all contracts, amendments, and related documents are properly executed and archived
Monitor grant reporting requirements and maintain accurate records in the company’s database
Conduct research on potential grantees and partners to provide to the Partnerships team for cultivation and/or the Marketing team for campaigns support the department’s projects
Prepare summaries and reports of current grantmaking and commissions for department tracking, communicating with company stakeholders, and tracking progress towards and informing future department funding goals

Administrative and Program Support

Coordinate and maintain a detailed calendar of projects, updating team members and scheduling check-ins and site-visits as appropriate
Administrative support to Director of Partnerships in the form of scheduling meetings with partner organizations and internal communications regarding scheduling
Act as a liaison between the company and grantees, partners, and staff members, maintaining the department’s calendar and timelines
Support the Partnerships team in the tracking of commissions and residency applicants, creating systems as necessary and maintaining accurate records of applicants and program participants
Support the Research & Practice department and Director of Partnerships in the fulfillment of perusal scripts for the organization and potential partners
Scheduling vendors, travel, and hospitality as necessary for department projects, events, and residencies
Support budget tracking and preparation of financial reports for the Partnerships team
Work closely with internal teams to align program activities with organizational priorities
Assist in drafting communications, memos, and other materials
Represent the foundation at meetings, conferences, and events as needed

Requirements

2-4 years of experience in program management, grantmaking, nonprofit, administrative, or foundation work preferred.
Strong organizational and project management skills with attention to detail.
Excellent written and verbal communication skills.
Ability to analyze data and synthesize information into actionable insights.
Proficiency in Google Suite, DocuSign, Airtable, and Monday.com, or other applicable database management and collaboration tools preferred
Ability to track production schedules and manage compliance with contract terms.

Salary Range and Employee Benefits

$33 per hour / 30 hours per week

How to Apply for this Job

Apply Now

About the Organization

Play On Shakespeare is a non-profit company promoting and creating contemporary modern translations of Shakespeare’s plays. Since its inception in 2015, Play On has commissioned dozens of contemporary playwrights and translators to translate 39 Shakespeare plays into modern English, with a majority of the commissions being helmed by Black, Indigenous, People of Color and womxn playwrights.

Play On partners with artists and organizations across the globe to deliver and advocate for these translations through different channels, including theatrical productions, podcasts, publications, and film. As a small and mighty team of seven (currently!), we are a group who jump in, help out, and have each other’s backs. We love well-curated snacks, geeking out over Airtable, laughing over zoom, and putting our heads together to tackle whatever comes our way. For more information, visit playonshakespeare.org.

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