Manager, Advancement and Executive Assistant to the CAO

Nov 5

Whitney Musuem Of American Art
New York, NY

Anticipated Start Date: ASAP

Description

Working and reporting directly to the Chief Advancement Officer (CAO) in all areas of Advancement. The Manager, Advancement and Executive Assistant to the CAO - provides administrative support to both the CAO and Advancement Team, including Individual and Planned Giving, Foundation and Government Support, Corporate Partnerships, Trustees and Special Events.

Responsibilities

Handling confidential and time-sensitive correspondence
Managing a complex calendar, travel, workflow, briefings, and budget; assisting with department budgeting and donor billing
Drafting correspondence and reviewing and editing all correspondence submitted for the CAO’s signature
Drafting meeting agendas
Processing invoices, expense reports, and reimbursements; assisting on projects as necessary and required.
Liaise and work closely with the Director’s office, all Museum departments, and will interact with donors and the Board of Trustees.
Manage Ad Hoc Projects and Initiatives as needed

Requirements

Bachelor's Degree
5+ years of Administrative Experience in an office setting.
Candidates with prior Junior to Mid-Level Executive Support Experience - are strongly encouraged to apply.
Superb communication, writing, and leadership skills with the organic ability to effectively engage with varying levels of leadership as well as general staff.
Advanced Computer Skills: MS Office, Outlook (a must) and Raiser’s Edge fundraising software (preferred).
Stellar Organizational skills and the ability to work effectively under pressure and prioritize and juggle multiple tasks. Impeccable ability to coordinate, collaborate and lead cordially and harmoniously with other staff.
Thorough, effective and efficient ability to focus on details; ability to exemplify sound judgment and discretion.
Ability to deal effectively and efficiently with high-level donors, patrons, and trustees.
Candidates with Fundraising background are strongly encouraged to apply
A demonstrated interest in art and museums/cultural institutions desirable.

Salary Range and Employee Benefits

Salary Range: $80,000 - $85,000

How to Apply for this Job

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